Jobs

The main objective of this assignment is to produce the financial management manual for NCDM’s project management unit so that they can perform financial works effectively in compliance with UNDP’s rules, regulations, and policies. This manual will include/address only key aspects or recommendations raised/suggested in the Harmonized Approach to Cash Transfer (HACT) report, mainly accounting policies and procedure, financial reporting and monitoring.

The objective of the Supplementary Financial Management Manual (SFMM) for NCDM is to provide guidelines on financial policies and procedures to management, operation, and financial staff of Program Management Unit (PMU) at the National Committee for Disaster Management. Please note that the financial procedure and process should be precisely prescribed, short, and concise, and implementable in the context of the NCDM.  In addition, standard formats and forms should be developed and attached in a good order as needed or not available and accessible by link or click on content. It is important to ensure that:

• Accounting policies are consistent and uniform follow across all locations (PMU/NCDM);
• Clarity with respect to transactions accounted regarding relevant official function
• Each process should embed clear task division, segregation of duties, internal control framework, check and balance, accountability, transparency, performance evaluation and risk monitoring - Processes are in line with the statutory requirement.
• Efficient, accurate processing and accounting of transactions with adequate internal control in place; and
•  Process based approach to follow and identify account and monitor fund received and expenditure for the project/program.

The design concept should focus on users friendly, client based, and meeting acceptable standards. It should consider practices relevant to laws, and regulations of the Royal Government of Cambodia and is in line with relevant international project management and financial management standard and practices.

The technical consultant will perform the following duties:

• Review financial areas which needs to improve as identified in the HACT report.
• Consult with UNDP team about the manual, standard requirements, and key working aspects.
• Collect the government’s existing financial management manuals or procedures which issued by Ministry of Economy and Finance on Standard Operating Procedure on Financial Management for all externally Financed Project/Program in Cambodia and assess their relevance and standard consistency;
• Use or amend existing standard manuals or procedures;
• Work with NCDM to review accounting policies, set up chart of accounts which consistent to the Prakas on CoA Classification of MEF and project/program donor code for tracking;
• Draft the Financial Management Manual;
• Present to UNDP and NCDM, and address/improve the draft report based on comments;
• Finalize the Financial Management Manual; and
• Provide training to NCDM, especially assigned staff members.

Interested offeror must read the Individual Consultant (IC) Procurement Notice, which can be viewed at https://procurement-notices.undp.org/view_notice.cfm?notice_id=97192 for more detail information about term of reference, instructions to offeror, and to download the documents to be submitted in the offer through online.

The Consultant selected to undertake the assignment must fulfil the following minimal requirements:

Education:

• BA University degree in information technology, mathematics, economy, social sciences, or related field.

Work experience:

• 2 years of experience in IT or telecommunications sectors;
• Experience working in an international organization will be considered as an asset;
• Experience working on complex projects/processes that included extensive; communication, coordination and facilitation requirements.

Language:

• Excellent English and Serbian language speaking and writing skills.

DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS.

Application Procedure:

Qualified and interested candidates are asked to submit their applications via UNDP Web site: UNDP in Serbia under section “Jobs” no later than 15 December 2022.

Application should include: 

• CV in English language containing date of birth, contact information (home address, phone number, e-mail) and timeline of work experience (including description of duties).  
• Offeror’s Letter (only PDF format will be accepted) confirming Interest and availability for the Individual Contractor (IC) Assignment. Can be downloaded from the following link: https://www.undp.org/sites/g/files/zskgke326/files/2022-07/confirmation.docx . The Offeror’s Letter shall include a financial proposal specifying a total lump sum amount (USD) for the tasks specified in this announcement with a breakdown of costs (Offeror’s Letter, including Annex 2, Table A: Breakdown of costs & Table B: Breakdown of costs by deliverables).
• Cover Letter – explaining why you are the most suitable for the work should be included in the CV.

In order to apply please merge above listed documents into a single PDF file. The system does not allow for more than one attachment to be uploaded.

The shortlisted candidates may be asked to provide copies of diplomas and any other certificates providing evidence of their education and experience in relevant fields.

Note: Only the short-listed applicants will be contacted and requested to submit signed Offeror’s Letter Confirming Interest and Availability including a price for the work envisaged in the section "Description of Responsibilities".

Any request for clarification must be sent by standard electronic communication to the e-mail vacancy.rs@undp.org. The procuring UNDP entity will respond by standard electronic mail and will send response, including an explanation of the query without identifying the source of inquiry, to all consultants.

Financial Proposal:

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR.  In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days).

Travel

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel.  In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.

Evaluation

1. Cumulative analysis

When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and                                                                                  

b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight; 70%

* Financial Criteria weight; 30%

Only candidates obtaining a minimum of 49 points would be considered for the Financial Evaluation

Additional Information:

In the case of engagement of Civil servants under IC contract modality a no-objection letter should be provided by the Government entity. The ‘no-objection’ letter must also state that the employer formally certifies that their employees are allowed to receive short-term consultancy assignment from another entity without being on “leave-without-pay” status (if applicable), and include any conditions and restrictions on granting such permission, if any. If the previous is not applicable ‘leave-without-pay’ confirmation should be submitted.

Engagement of Government Officials and Employees

• Government Officials or Employees are civil servants of UN Member States.  As such, if they will be engaged by UNDP under an IC which they will be signing in their individual capacity (i.e., engagement is not done through RLA signed by their government employer), the following conditions must be met prior to the award of contract:

(i)       A “No-objection” letter in respect of the individual is received from the Government employing him/her, and;

(ii)     The individual must provide an official documentation from his/her employer formally certifying his or her status as being on “official leave without pay” for the duration of the IC.

• The above requirements are also applicable to Government-owned and controlled enterprises and well as other semi/partially or fully owned Government entities, whether or not the Government ownership is of majority or minority status.   
• UNDP recognizes the possibility that there are situations when the Government entity employing the individual that UNDP wishes to engage is one that allows its employees to receive external short-term consultancy assignments (including but not limited to research institutions, state-owned colleges/universities, etc.), whereby a status of “on-leave-without-pay” is not required.  Under such circumstance, the individual entering into an IC with UNDP must still provide a “No-objection” letter from the Government employing him/her.  The “no objection” letter required under (i) above must also state that the employer formally certifies that their employees are allowed to receive short-term consultancy assignment from another entity without being on “leave-without-pay” status and include any conditions and restrictions on granting such permission, if any.  The said document may be obtained by, and put on record of, UNDP, in lieu of the document (ii) listed above.