Under the direct supervision of National Coordinator of BIOFIN China, the intern will be responsible for providing back-office/administrative support including: (I) facilitating procurement; (II) financial and administrative tracking of activities and expenses; (III) support with communication, facilitation and organization of outreach activities, press releases, project/UNDP/government briefing notes, translations, etc.; (IV) liaising with UNDP China and global BIOFIN administrative team to facilitate financial reporting and compliance, and UNDP procurement compliance; (V) provide procurement and administration support to Global Biodiversity Framework Early Action Support Project (GBF project).
Management support
- Provide support with all financial and administrative requirements of the project, especially those related to project procurement, funding and accounting.
- Assist in ensuring that project is executed in a timely and appropriate manner.
- Facilitate, guide and monitor the work of the national BIOFIN team and GBF project; manage payment schedules.
- Assist in project related activities, including planning for meetings, local and national consultations, trips, translation and other project related activities. Ensure all national and international travel is organised smoothly. Especially, assist in organizing PSC meetings, capacity building and training.
- Taking meeting notes and draft minutes. Document and share records of meetings, decisions, actions, etc.
- Support with the Monitoring and Evaluation of the projects at the national level, including workshop evaluations.
- Draft the progress report and provide fundamental support for the data collection.
- Supporting scoping research into key current issues on the topics and support to development of reports and publications for Shandong team, including PIR, BER, FNA, etc.
- Assist in the formulation of pipeline projects;
- Any other duties assigned by the National Coordinator that have direct relevance to the project.
Financial Oversight
- Manage the project budget, oversee procurement and accounting, together with the UNDP China and the global BIOFIN Team.
- Ensure financial resources are disbursed on time to implementing partners.
- Maintain records of expenditures and collaborate in financial reporting.
Above tasks would be suitable for a period of telecommuting.
Job Features
