Background

The Bureau of External Relations and Advocacy (BERA) is responsible for UNDP’s external relations and advocacy functions. BERA leads and supports the organization in building and nurturing strategic relationships and alliances essential for successfully achieving the mission of UNDP. These relationships include a range of constituencies and development partners, related to resource mobilization and donor relations, intergovernmental affairs with member states, multilateral institutions, IFIs, the European Commission, private sector, foundations, UN system agencies and UN inter-governmental bodies.

BERA is positioned around three audience-oriented service lines, namely Public Partners Partnerships, Marketing and Communications and Private and Finance partners, each guided by the Directorate and supported by the Management Support and Strategy and Analytics Teams. BERA has a network of Regional External Relations Teams in five hubs co-led with Regional Bureaux and Representation Offices in Europe, Japan and the US, namely, Brussels, Copenhagen, Geneva, Tokyo and Washington D.C., which manage and strengthen relationships with Public and Private Partners in country and help build a strong brand for UNDP within the local ecosystem including UN partnerships.

The Public Partnerships Group (PPG) guides trusted engagement with public partners in support of UNDP Strategic Plan. This involves coordinating multi-stakeholder partnerships including quality assurance; and engaging with key political constituencies and actors, as well as intergovernmental and inter-agency processes.

The Public Partnership Group (PPG) consists of five teams:

1. UN System Affairs,
2. Partnerships Portfolio Management,
3. Performance and Analysis Portfolio,
4. International Financial Institutions,
5. New Strategic Partnerships.

Key functions of PPG include:

• Build a strong constituency around UNDP’s strategic agenda with partners through proactive dialogue and advocacy with stakeholders.
• Develop and advise on annual engagement strategies and priorities for public partners, including organizing annual strategic dialogues.
• Set, monitor and deliver corporate public partnership priorities, goals, and key performance indicators in line with the corporate engagement strategies and audience specific accountability framework.
• Advise UNDP senior management on public and partnership engagement including multi-stakeholder engagement and funding mechanisms.
• Monitor emerging risks affecting UNDP’s positioning with the Member States and UN Partners and devise and implement risk mitigation plans.
• Coordinate and advise on UNDP contributions to system-wide policies on UN coherence modalities.
• Identify risks and opportunities to be given due consideration by UNDP management; advise senior leadership on issues arising and recommend course of action.
• Assess partner perceptions of UNDP and advise on UNDP’s response to partners’ assessments of performance.
• Oversee partnership management and RM tracking mechanisms across UNDP (including through a CRM platform)

Duties and Responsibilities

The Intern will have the opportunity to contribute to the work of the ‘UN System Affairs’ team (UNSAT). The Intern’s support and time will be defined and agreed upon with the respective supervisor/team leader.

Under the overall guidance and direction of the UNSAT Team Leader, the Intern will undertake tasks within one or more of the key functions listed below.

• Gather data on inter-agency and intergovernmental meetings and support analysis on key strategic issues.
• Regularly monitor and update through briefs/readouts/notes key developments within the intergovernmental and interagency spaces – flagship initiatives, campaigns, advocacy, news/update.
• Provide background research and analytical support for UNSAT team members, including for briefing notes, talking points, analysis, external correspondence, and statements, as required.
• As requested, attend bilateral, interagency, and intergovernmental meetings and consultations, provide timely information on issues of relevant importance to UNDP, prepare notes, readouts and briefings, including their presentation in team meetings.
• Support coordinating and liaising with UNSAT team members in organizing events including consultations, briefings, workshops, teleconferences, webinars, as required, preparing agendas, presentations, documents, meeting minutes, and identifying follow-up as required.
• Support regular monitoring of Member States and UN entities’ positions and providing inputs to intel notes, briefs, as well as to the tracking system.
• Perform other duties as may be required in support of the team’s objectives and workplan.

Competencies

1. Promotes the vision, mission and strategic goals of UNDP.
2. Good understanding of international development and multilateralism, particularly the UN system, its intergovernmental bodies and fora, Secretariat, agencies, funds and programmes.
3. Excellent analytical and data handling capability.     
4. Excellent organizational, general administration, time management skills.  
5. Strong English language skills (oral and written).
6. Demonstrates strong computer skills and ability to produce information visually.
7. Ability for problem-solving, multi-tasking, meet deadlines and work under pressure, strong follow-up skills  
8. Ability to work as part of a team in a constantly evolving work environment.

Required Skills and Experience

1. Enrollment in graduate school programme (second university degree or equivalent or higher).
2. Enrollment in the final academic year of a university degree programme (minimum Bachelor’s level or equivalent).
3. A university degree (as defined in (a) and (b) above) within one year of graduation.
4. Currently enrolled in a Master’s / postgraduate university in international relations, political science or related field.

Experience

1. Relevant national and/or international experience in multilateral diplomacy, sustainable development, human rights, humanitarian or political affairs, international relations, finance/economics, political science, management, communications, business consulting, knowledge management or related field.
2. Knowledge in multilateral diplomacy, development-related areas, multi-stakeholder engagement, international or multilateral organizations.
3. Prior relevant experience is an asset, including experience in drafting meeting notes and reports, as well as organizing meetings and collaborative events.

Learning Opportunities:

Learning and mentoring as well as facilitating exposure to a range of experiences for the intern will be an explicitly targeted goal during the internship. The Intern will be exposed to having a robust understanding of key intergovernmental United Nations bodies and mechanisms (General Assembly, ECOSOC, HLPF, SSC, 2nd Committee, etc.), as well as UNDP’s own governing body (Executive Board) – all of which will happen during the period of the internship. The Intern will be able to understand the dynamics of the UN development system reform and UNDP’s key contributions and collaboration with other UN Agencies, Funds and Programmes.  

Background

The Bureau of External Relations and Advocacy (BERA) is responsible for UNDP’s external relations and advocacy functions. The Bureau leads and supports the organization in cultivating, building, and nurturing strategic relationships and alliances that are essential for advancing and successfully achieving the mission of UNDP. These relationships encompass a wide range and a number of key constituencies and development partners, including programme countries, existing and prospective donor countries/emerging economic powers, multilateral institutions such as the IFIs, the European Commission, civil society, the private sector, foundations, academia and think tanks, the wider UN system, various UN inter-governmental bodies, as well as global, regional and national media. The main functions of BERA are (1) Resource mobilization, coordination, and partnership management (2) UN & Multilateral coherence; and (3) External Communication to raise UNDP’s profile and improve communication.  BERA’s top priorities over the next 12 months are fundraising and positioning of UNDP in light of the recently agreed Agenda 2030 for sustainable development and UN reform imperatives.

BERA consists of the Directorate, Strategic Analysis Unit, and three Groups: Partnerships (PG) Communications (CG), and UN System Affairs (UNSAG).  In addition, BERA has Representation Offices in five major donor capitals and regional advisors posted in each of the five UNDP regional hubs.

The Public Partnerships Group (PG) facilitates UNDP’s partnerships and actively supports resource mobilization for UNDP’s work globally from governmental and non-governmental actors alike. Within PG, the Financial Institutions Team (FIT) was established in mid-2015 to work across UNDP to support corporate, regional and country-specific collaboration with International Financial Institutions (IFIs), multilateral development banks, regional, sub-regional and national development banks.

Within the Public Partnerships Group, The International Financial Institutions Partnerships team leads the formulation of UNDP’s coherent & strategic priorities with International Financial Institutions (IFIs) and Development Financial Institutions (DFIs) and develop partner-specific strategies, working closely with regional/central bureaus and GPN to build, manage, and position strategic partnerships with IFIs and DFIs. The team provides internal advisory services and coordinates on partnerships with IFIs/DFIs inside UNDP, working closely with regional bureaus and GPN to address operational bottlenecks to enable smooth and responsive modality options for working with IFIs at country level. The team also provides internal knowledge and capacity building (research, analysis, trainings), works closely with other parts of the house to implement IFI external engagement opportunities ; and builds internal and external networks and partnerships to support quality UNDP thought leadership vis a vis IFIs/DFIs. As part of UNDP's Sustainable Finance Hub, the team also works to diversify IFI partners while deepening collaboration with existing IFIs around sustainable & green financing. 

Duties and Responsibilities

Under the overall guidance and direction of the IFI Partnership Analyst, the Intern will undertake tasks from the list below. Learning and mentoring as well as facilitating exposure to a range of experiences for the intern will be an explicitly targeted goal during the internship.

Strengthen strategic external communications planning:

• Develop an Excel-based communications content planning schedule drawing on available data of projects from various internal sources (eg: Power BI, Salesforce)
• Track ongoing UNDP projects supported by IFIs globally and identify/alert on opportunities to communicate externally about them through human interest stories, media advisories or announcements, social media etc. in collaboration with Communications Team

Support with the organization of virtual/in-person events

Generate data, research analysis and mappings:

• Analyze financial data in Microsoft Power and create Excel databases, graphs, charts, etc. to ensure up-to-date data
• Undertake analyses and mappings of IFIs strategies, strategic initiatives, funding announcements, annual or other key meetings and policy documents/reports and summarize for UNDP’s consumption
• Maintain up-to-date bullet points of summarized financial progress and results, meeting briefs, and other routine updates
• Monitor publicly available websites, news, and social media on a daily basis and enter relevant IFI partner intelligence in Salesforce

Strengthen internal knowledge management:

• Research and update IFI Profiles and IFI Partnerships Snapshots based on existing template in Canva
• Support the update and maintenance of internal knowledge products and training materials in UNDP’s internal Sharepoint, including IFI Partnerships  Toolkit
• Support with the design of pitch/presentation decks for use in various fora
• Support the organization of missions, meetings, events, webinars, etc
• Prepare meeting minutes/notes to file; and undertake follow-up actions as needed including timely management of internal filing system, files for intranet pages and Salesforce
• Participate in assigned internal meetings, take notes, and prepare after-meeting summary notes and actions.

Competencies

• Data expertise: Required proficiency in creating data sets from Microsoft Excel data, Power BI. Knowledge of Salesforce useful.
• Innovation: Has interest in developing materials and working off existing templates using tools including Canva, Microsoft Sharepoint and Powerpoint for editing internal knowledge content, pitch decks, and other resources.
• Interest in development-related areas, multi-stakeholder engagement, international or multilateral organizations.
• Problem solving: Has good analytical skills in gathering and consolidating data for practical implementation.
• Teamwork: Communicates effectively when working in a team, and can work independently with a proactive attitude and a goal-oriented mindset
• Planning and Organization: Good in organizing and structuring various tasks and responsibilities.
• Collaboration: Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Has interest and motivation in working in an international organization.
• Commitment to continue learning: Consistently approaches work with energy and a positive, constructive attitude. Responds positively to feedback and differing points of view.
• Delivery: Is a self-starter and initiative-taking person with a goal-oriented mind-set; good in organizing and structuring various tasks and responsibilities, effective when working in teams and independently.

Required Skills and Experience

Qualifications

• Currently enrolled in a Master’s / postgraduate university in international relations, political science or related field.
• Enrollment in graduate school programme (second university degree or equivalent or higher).
• Enrollment in the final academic year of a university degree program (minimum Bachelor’s level or equivalent). A university degree within one year of graduation.

Relevant national/international experience in development, international relations, financing, management, communications, business consulting, knowledge management or related field.

Deliverables:

• Internal and external project monitoring databases developed and/or maintained on Excel
• Communications content planning calendar developed and maintained,
• Consistently monitoring of UNDP-IFI stories, development of social media messages and graphics
• Consistent tracking of UNDP projects tracked and disseminated for Salesforce and for external communications opportunities (eg: social media)
• Timely summaries of meetings, after-action points developed and shared to ensure greater internal coordination and coherence
• Standard Presentations developed; talking points gathered or developed;
• Support to the development of briefs for high-level visits, meetings and other outreach activities;
• Intranet/web presence updated and enhanced, specifically the update of UNDP’s IFI Toolkit site on Sharepoint

General administration and logistical support provided including meetings, events, workshops, webinars, etc.

Background

Antecedentes

El área de Comunicación de la oficina Argentina de PNUD se encarga de llevar adelante la comunicación institucional externa de la organización conforme su Plan Estratégico. Entre sus mandatos tiene la de administrar los canales de comunicación oficiales de la oficina nacional, tales como su página web y redes sociales. Además, procura velar de que los diferentes productos comunicacionales que se generen presenten un mensaje coherente alineado con las prioridades de la representación. De forma de presentar a las diferentes audiencias una comunicación homogénea y unificada.

Objetivo de la Pasantía

La pasantía contribuirá, mediante diferentes tareas, a que el Area de Comunicación PNUD en Argentina pueda actualizar su página web, elaborar piezas de diseño, publicar en las redes sociales oficiales, organizar el archivo físico y digital del área de comunicación y realizar la cobertura audiovisual en eventos, entre otras tareas.

Duties and Responsibilities

Alcance de los Servicios/ Tareas a realizar

Entre sus tareas, el/la pasante será responsable de:

1. Página web de PNUD Argentina

        a. Completar y/o reemplazar las etiquetas de diferentes blogs, noticias y publicaciones que se encuentran publicados en la página web

        b. Insertar y/o reemplazar imágenes de diferentes contenidos de la web

        c. Completar y/o actualizar y/o crear nuevo contenido para página web. Entre ellas el resumen semanal.

      2.Generación de contenidos para redes sociales

        a.Apoyar y/o generar diferentes piezas graficas que sirvan para complementar y/o acompañar contenido que sea publicado en la página   web y/o redes oficiales de PNUD Argentina, de acuerdo con el manual de marca global.

         b. Asistir en la publicación de contenidos para las redes oficiales de PNUD Argentina, en conformidad con la grilla de planificación.

         c. Identificar comentarios y responderlos en línea con los protocolos de respuesta establecidos por el área de comunicación.

        d. Relevar métricas de las cuentas que administra PNUD Argentina y trasladarlas al reporte mensual para su análisis por parte de la Representación.

       3. Organización de archivo

        a. Sistematizar y organizar el archivo, digital y físico, del área de comunicación de PNUD. De forma de preservar su acervo institucional y  utilizar sus recursos en diferentes oportunidades.

        4. Cobertura de eventos

         a. A requerimiento del Analista de Comunicaciones o de la Asociada en Comunicación Digital, Realizar cobertura audiovisual de eventos, actividades, semanarios, para su posterior difusión.

Para la realización de estas tareas el/la pasante contara con la supervisión y/o orientación del Analista de Comunicación o de la Asistente en Comunicación Digital.

Competencies

COMPETENCIAS

La persona deberá poseer excelentes habilidades interpersonales y capacidad para trabajar en equipo en un entorno multicultural y de manera eficaz con socios internos y externos al PNUD, además de facilidad para adaptarse en ambientes de trabajo con contrapartes de alto nivel y con personal de proyectos fuera de la oficina.

Está pasantía está sujeta a la política del Programa de las Naciones Unidas para el Desarrollo (PNUD). La pasantía se extenderá por un período de 6 meses, distribuidos con una carga horaria de tiempo completo a ser determinada en caso de que el/la candidata/a sea seleccionado/a. El/La pasante acumulará licencia a razón de 1 ½ días por mes (o tiempo equivalente) de trabajo. Se perderán los días de licencia acumulados que no se hayan utilizado al final de la pasantía. Las ausencias injustificadas durante el período de prácticas que superen un total de nueve días serán descontadas del estipendio mensual. Cabe destacar que el trabajo será realizado de manera presencial, pero se requiere que el/la pasante cuente con propio equipamiento informático para desarrollar las tareas que le sean encomendadas. Además, requiere que el/la pasante cuente con seguro médico, que deberá ser debidamente presentado.

Al final del período de seis meses, el/la pasante deberá entregar un informe aprobado por el supervisor al PNUD y recibirá el certificado de pasantía.

Required Skills and Experience

CALIFICACIONES

La/el Pasante deberá cumplir con UNO de los siguientes requisitos para ser considerada/o:

1. Estar matriculado/a en un programa de posgrado (como un programa de maestría o superior) o en un programa de prácticas profesionales de posgrado de las carreras de comunicación, periodismo, diseño gráfico, diseño de imagen, entre otras carreras afines, con un promedio al momento de la aplicación igual o superior a 8;
2. Estar matriculado/a en el último año académico de un programa de primer título universitario (como una licenciatura o equivalente) de comunicación, periodismo, diseño gráfico, diseño de imagen, entre otras carreras afines, con un promedio al momento de la aplicación igual o superior a 8;
3. Haberse graduado recientemente con un título universitario de las carreras de comunicación, periodismo, diseño gráfico, diseño de imagen, entre otras carreras afines (como se define en (a) y (b) arriba y con un promedio final igual o superior a 8) y, si es seleccionado/a, debe comenzar la pasantía dentro de un año de la graduación;

El desempeño académico del pasante y su promedio es condición excluyente para su selección. También será excluyente poseer un mínimo de 6 meses de antecedentes y/o experiencias (laborales, voluntarias, etc.) relacionadas con temáticas de comunicación, comunicación social, periodismo. Estas experiencias no necesariamente deberán ser un trabajo formal, pero tendrán que ser demostradas mediante una carta del supervisor/a directa si así se lo requiere.

Además, es deseable poseer un excelente manejo de los programas más comunes de diseño, grafico, edición de fotografía, edición de video, y una alta capacidad de aprendizaje e iniciativa ser proactivo/a, resolutivo/a, con gran sensibilidad humana y ética, además de habilidad para trabajar ante requerimientos urgentes y en equipo.