Background
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP.
UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, we offer global perspective and local insight to help empower lives and build resilient nations. UNDP has been present in Indonesia for over 35 years, carrying out its mission to share technical expertise to assure inclusive growth, better services, environmental sustainability and good governance leading to the achievement of Sustainable Development Goals (SDGs). UNDP is helping the country to develop policies, leadership skills, partnership abilities, institutional capabilities, and build resilience.
Of the priority areas, UNDP is working for a sustainable environment and development policy, which integrates climate change concerns and at the same time provides poverty reduction and human development. Climate change is a reality and urgent actions in climate change adaptation and mitigation are required. With an over 80,000 km long coastline and 17,000 islands, many people in Indonesia are depending on climate sensitive sectors such as agriculture, forestry and coastal community economies. Consequently, Indonesia is especially vulnerable to climate change, with the severe impacts of a changing climate already being felt in various parts of the country.
In line with the Government of Indonesia’s priorities, the Environment Unit provides support on programming, mobilizing funding, M&E and backstopping the Government in implementing projects and programmes. To this end, the Environment Unit’s portfolio covers a vast range of issues including renewable energy, energy efficiency, access to energy, phasing-out of ozone depleting substances with high global warming potential, Green Economy modelling, natural resource management, environmental governance, climate change expenditure review, and climate change adaptation, among others.
The Environment Unit requires strong financial and administrative support to carry out the work properly. Under the supervision of the Programme Finance Associate, the Project Finance Clerk is needed to support project implementation under the Unit in terms of administration and finance.
Duties and Responsibilities
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The Project Clerk will support the delivery of the programme/ projects by entering and managing project data in systems and by providing daily financial-related support to programme/project implementation consistent with UNDP rules and regulations. The key responsibilities of the Project Clerk are described below: 1. Support the project teams to ensure effective project planning and implementation focusing on achievement of the following results:
2. Support effective reporting on progress of project implementation:
3. Provides administrative support to the Project Management Unit focusing on achievement of the following results:
4. Support knowledge building and knowledge sharing focusing on achievement of the following results:
5. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that:
The Project Clerk will work under the overall supervision of the Programme Finance Associate. The incumbent is expected to work closely with the Budget Management Associates under Environment Unit and work closely with the other team members in UNDP.
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Competencies
CORE COMPETENCIES:
- Achieve Results: Plans and monitors own work, pays attention to details, delivers quality work by deadline
- Think Innovatively: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
- Learn Continuously: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
- Adapt with Agility: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
- Act with Determination: Shows drive and motivation, able to deliver calmly in face of adversity, confident
- Engage and Partner: Demonstrates compassion/understanding towards others, forms positive relationships
- Enable Diversity and Inclusion: Appreciate/respect differences, aware of unconscious bias, confront discrimination
CROSS-FUNCTIONAL AND TECHNICAL COMPETENCIES:
- Digital Awareness and Literacy: Ability and inclination to rapidly adopt new technologies, either through skilfully grasping their usage or through understanding their impact and empowering others to use them as needed.
- Working with Evidence and Data: Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making.
- Project Management: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.
- Gender: Gender mainstreaming.
- Budget Management: Ability to support budgetary aspects of work planning process, drawing and management of team budgets.
- Operations Management: Ability to effectively plan, organize, and oversee the Organizational business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms.
- Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.
Required Skills and Experience
Academic Education:
- Bachelor’s degree in accounting, management or relevant areas, with additional years of experience, or High School with additional 4 years of relevant experience will be given due consideration in lieu of bachelor’s degree.
Experience:
- 1 year experience (for bachelor’s degree) or 4 years with High School of professional experiences in project admin and its coordination
Required Skills:
- Solid knowledge and practical experience in assisting project/program implementation;
- Strong interpersonal skills, communication, and ability to work in a team
- Strong report writing skills
Desired Additional Skills and Competencies:
- Familiar with Government and UN/UNDP procedures would be desirable
- computer skills required, knowledge of spreadsheet and database packages
- Experience in collecting administration report
- Previous experience working in the area of environment or relevant areas would be highly desirable
- Experience in preparing material and assisting the administrative activities.
- Previous experience working for environment related project administration would be highly desirable
Languages:
- Very good spoken and written Bahasa Indonesia and English.
APPLICANTS MUST COMPLETE THE P11 FORM AND SUBMIT IT AS PART OF THEIR APPLICATION. Click here to download the form: – https://bit.ly/3R8T1mv
UN is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply. All applications will be treated with the strictest confidence.
UN Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UN Indonesia at the same grade level and with similar job descriptions, experience, and education requirements.
Job Features
